Privacy Policy

Last updated: April 28, 2026

1. Introduction

Magic Dispatch (Solutions, "we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at magicdispatch.com, use our application at app.magicdispatch.com, submit service requests through our /help form, or otherwise interact with our services (collectively, the "Service").

By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access or use the Service.

2. Information We Collect

Information You Provide Directly

We collect information you voluntarily provide when using the Service, including:

  • Account Information: When you create an account, we collect your name, email address, phone number, and password.
  • Service Request Information: When you submit a service request through our /help form, we collect your first name, last name, email address, phone number, postal address (via Google Places), property selection, service descriptions, and any photos you upload.
  • Customer Content: Any data, files, images, or other content you upload or submit through the Service.
  • Communications: When you contact us for support or other inquiries, we collect the information you provide in those communications.
  • Demo Booking Information: When you book a demo through HubSpot, we collect your name, email, and any other information you provide during the scheduling process.

Payment Information

When you subscribe to a paid plan, our third-party payment processor (Stripe) collects your payment card information. We do not store your full credit card number on our servers. We receive limited information from Stripe, such as the last four digits of your card, card type, and billing address, to help us provide customer support and for our records.

Information Collected Automatically

When you access the Service, we automatically collect certain information, including:

  • Device Information: Device type, operating system, unique device identifiers, and browser type.
  • Log Data: IP address, access times, pages viewed, referring URL, and other actions taken within the Service.
  • Location Information: Approximate location derived from your IP address.
  • Cookies and Similar Technologies: See Section 6 below for more information.

Information from Third Parties

We may receive information about you from third parties, including:

  • Shopify: If you connect your Shopify store to the Service, we receive order and customer data necessary to process deliveries.
  • Google Drive: If you connect your Google Drive, we access and store delivery photos and videos in your Drive storage.
  • HubSpot: When you book a demo or interact with our marketing materials, we receive information from HubSpot about your engagement.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • Provide the Service: To create and manage your account, process service requests, dispatch jobs, facilitate deliveries, and enable the core functionality of the platform.
  • Process Payments: To process subscriptions, invoices, and payments through our payment processor.
  • Customer Support: To respond to your inquiries, troubleshoot issues, and provide technical assistance.
  • Communications: To send you service-related notices, updates, security alerts, and administrative messages. With your consent, we may also send promotional communications.
  • Analytics and Improvement: To understand how you use the Service, identify trends, and improve our products and user experience.
  • Security: To detect, prevent, and respond to fraud, abuse, security incidents, and other harmful activity.
  • Legal Compliance: To comply with applicable laws, regulations, and legal processes.

4. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

Service Providers

We share information with third-party service providers who perform services on our behalf, including:

  • Google Maps & Places API: To provide address autocomplete and mapping functionality.
  • HubSpot: For demo scheduling, CRM, and marketing communications.
  • Stripe: To process payments securely.
  • Product Analytics Provider: To analyze usage patterns and improve the Service.
  • Error Monitoring (Sentry): To identify and fix technical issues.
  • Email/SMS Provider: To send transactional and marketing communications.

Customer-Initiated Integrations

When you choose to connect third-party services:

  • Shopify: Order data flows between Shopify and the Service as you configure.
  • Google Drive: Delivery media is stored in your connected Google Drive account.

Legal and Safety

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency). We may also disclose information when we believe in good faith that disclosure is necessary to protect our rights, your safety or the safety of others, investigate fraud, or respond to a legal request.

Business Transfers

If Magic Dispatch is involved in a merger, acquisition, or sale of all or a portion of its assets, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on the Service of any change in ownership or uses of your personal information.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements. When we no longer need your information, we will securely delete or anonymize it.

6. Cookies and Similar Technologies

We use cookies and similar tracking technologies to collect and store information about your interactions with the Service. These technologies help us:

  • Essential Cookies: Enable core functionality such as security, account access, and preferences.
  • Analytics Cookies: Understand how visitors interact with the Service to improve performance and user experience.
  • Preference Cookies: Remember your settings and preferences for future visits.

Most web browsers are set to accept cookies by default. You can usually modify your browser settings to decline cookies if you prefer. However, this may prevent you from taking full advantage of the Service.

7. Security

We implement appropriate technical and organizational measures designed to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, and regular security assessments. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

8. International Data Transfers

Your information may be transferred to and processed in the United States or other countries where our service providers operate. These countries may have data protection laws that differ from your jurisdiction. By using the Service, you consent to the transfer of your information to the United States and other countries as described in this Privacy Policy.

9. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information, including:

  • Access: Request a copy of the personal information we hold about you.
  • Correction: Request that we correct inaccurate or incomplete personal information.
  • Deletion: Request that we delete your personal information, subject to certain exceptions.
  • Portability: Request a copy of your personal information in a structured, commonly used, machine-readable format.
  • Opt-Out of Sale/Sharing: We do not sell your personal information. If we engage in targeted advertising, you may opt out of the sharing of your personal information for such purposes.
  • Withdraw Consent: Where we rely on your consent to process personal information, you may withdraw that consent at any time.

To exercise any of these rights, please contact us at info@magicdispatch.com. We will respond to your request within a reasonable timeframe and in accordance with applicable law. We will not discriminate against you for exercising your privacy rights.

10. Children's Privacy

The Service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information promptly. If you believe we have collected information from a child under 13, please contact us at info@magicdispatch.com.

11. Do Not Track / Global Privacy Control

Some browsers offer a "Do Not Track" (DNT) setting and the Global Privacy Control (GPC) signal. Where technically feasible, we honor the GPC signal as a valid opt-out request for the sale or sharing of personal information for targeted advertising purposes. For more information about GPC, visit globalprivacycontrol.org.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by posting the updated policy on this page and updating the "Last updated" date at the top. We encourage you to review this Privacy Policy periodically. Your continued use of the Service after any changes indicates your acceptance of the updated Privacy Policy.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

Magic Dispatch
Email: info@magicdispatch.com